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Contracts Officer

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Posted By: JHR
Address:
Contact: 0113 383 3738
Date Posted: 7th Oct 2008
Salary: £24500
Location: Leeds (LS1)
Reference Code: PB 2512
Views Since Posting: 29
Full Description:

We need an experienced Contracts Officer for our friendly offices in LS1. We can offer a very competitive salary of upto £24500, plus 26 days holiday and a final salary pension scheme

JOB PURPOSE

1. To devise, develop and monitor an effective electronic procurement/ disbursement system for the company

2. To provide a budgetary control service and undertake financial administration in order to ensure that procurement/ disbursements are made within budgetary limits.

3. To contribute to the development of procurement/ disbursement administration in order to improve the effectiveness and efficiency through the provision of policy and procedure in the procurement/ disbursements payments process.

4. To contribute towards the contractual/financial management of the company through team meetings.

MAIN DUTIES

1. To ensure effective and efficient administration of procurement/ disbursements so that contractors receive correct payments in accordance with the Standing Financial Instructions and with audit requirements.

2. To maintain budget monitoring and internal control systems to facilitate the correct financial management and procurement/ disbursements.

3. To review, maintain and improve administration and Information systems used to increase the effectiveness and efficiency of the procurement/ disbursement function.

4. To maintain and evaluate the effectiveness and efficiency of the administration process in order to identify areas of concern and to recommend and implement improvements to the service,

5. To ensure provision of an effective information service so that information and progress reports on payments are readily available and easily accessible to all internal and external stakeholders.

6. Provide guidance and support on implementation of policy and procedure.

7. To assess end of year payments reports in order to make recommendations to the Head of Finance.

8. To supervise all work in relation to procurement/ disbursements, ensuring effective delegation of tasks, coordination of activities and setting of priorities to achieve business objectives.

9. Attend meetings, as required, providing updated information on procurement/ disbursements.

10. To provide a list of contractors upon request or the Audit & Risk, Finance and Corporate Services committees.

11. To undertake such other duties appropriate to the level of the post that may reasonably be required.

This role may require the post holder to travel to meetings outside of Leeds from time to time.

ESSENTIAL

 Knowledge/Experience of using Excel and Word
 Experience of working within a team environment
 Knowledge of office systems

DESIRABLE

 Business or Financial Qualification/Qualified by experience
 Knowledge/Experience of using SAGE
 Knowledge/Experience of procuring services and drafting contracts.

MANAGING WORK

 Has the proven ability to work effectively under pressure and to tight deadlines.
 Can demonstrate a systematic and methodical approach.
 Capacity to work flexibly, on own initiative and adapt to changing work levels.
 Can plan and organise work to achieve objectives.
 Contributes to the process of developing policy/business.
 Uses resources to achieve value for money.
 Represents own team to others.

WORKING WITH OTHERS/MANAGEMENT OF PEOPLE

 Can work effectively in a team
 Is able to support line manager
 Works effectively with others (outside of team)
 Contributes to safe working practices

PERSONAL EFFECTIVENESS

 Can provide clear and objective advice
 Can negotiate and influence others to gain cooperation
 Can communicate effectively (orally and in writing)
 Strives to achieve results
 Is able to manage the change process
 Develops good relations with colleagues and customers
 Reviews policies and procedures to ensure efficiency is maximised
 Makes sound decisions

JOB EXPERTISE/APPLYING SPECIALIST KNOWLEDGE

 Ability to produce accurate and informative reports
 Keeps abreast of current issues in own section through networks, conferences and other meetings.
 Ability to assemble and manager data from various sources.
 Ability to operate within financial parameters and produce sound financial information
 Acquires and applies professional skills