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Support Assistant (Public Sector)View Job details:
| Posted by: | Taskmaster |
| View all jobs from Taskmaster | |
| Address: | 36 Lower Basinghall Street Leeds LS1 5EB |
| Contact Details: | 0113 2446367 |
| Date Posted | 1st Aug 2008 |
| Reference Code: | |
| View Since Posting: | 45 |
| Salary: | Up to £7.85p/h |
| Vacancy Location: | Leeds LS8 |
| Full Description: | |
| The main duties off the role will be to provide general administrative support for to the department managers, in some instances taking a lead responsibility for specific administrative functions. You will also be responsible for and required to do the following tasks: ·Providing a confidential typing service using Microsoft Office 2003 Word, Data collection, processing, and input and report creation. ·Maintaining resources, equipment and materials, effective filing and record keeping systems, both manual and computerised ·Undertaking reception duties and receiving visitors ·Organising meetings, assembling and circulating agendas and taking minutes, Scheduling appointments and managing diaries ·Answering helpline/telephone enquiries and providing a message taking service ·Liaising with other services, public sector departments and external agencies ·Undertaking a number of routine office tasks, such as photocopying, filing, recording and distributing incoming mail ·Assisting with the general work of the administrative team(s) ·Support Department Managers in website updates and preparing information for website, Check and respond to emails daily A working Knowledge of the following would also be a definite advantage: ·Minute taking, Assisting in preparing information for meetings e.g. collating data, writing updates and photocopying ·Prepare brief monthly update report and email to relevant recipients ·Send reminders of meeting dates to both groups ·Contact partners and members of stakeholder group when information is required ·Keep a calendar of IIP and TP events and meetings to try and ensure dates do not clash ·Administrate all conferences and meetings. To include attending events and register delegates, collate attendance data and preparing confirmation letters. ·Assist in preparation of information for events. ·Contact relevant bodies to promote events or training opportunities. ·Prepare information (e.g. photos, quotes, case studies) and produce a display board for use at events Any other duties commensurate with the post as directed by the Senior Support Officer |
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