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Senior Administrator

Search Offices Services Jobs


Posted by: Search Offices Services
View all jobs from Search Offices Services
Address: 10/12 East Parade
Leeds
LS1 2AJ
Contact Details: 0113 308 8000
Date Posted 16th May 2008
Reference Code:
View Since Posting: 54
Salary: £13000-£18000
Vacancy Location: Leeds
Full Description:
Senior Administrator required to work for a leading Leeds based recruitment agency. You will be required to carry out secretarial, administrative and recruitment support activities on behalf of Operational and support staff.

Duties & Responsibilities:

1. To assist the Office Manager (OM) in the day to day running of the Leeds office and existing Support Team.
2. To cover for OM in times of holidays and absence.
3. To liaise with Divisional Managers (DMs) and above regarding workload.
4. Reduce divisional complaints by ensuring the customer service provided to all clients and candidates is first class.
5. Must be able to carry out confidential tasks.
6. To supervise team and be comfortable allocating duties.
7. Deal with facilities/day to day complaints within the office.
8. General secretarial and administrative support for Division.
9. Active day to day involvement in fulfilling office procedure requirements
10. Maintain and update divisional database on a regular basis
11. Organise mail shots for clients and candidates as requested by the Division
12. Type proposals/reports/letters/CV’s as requested
13. Cover reception as required (absence/holidays)
14. Cover Office Junior duties as required in their absence
15. Support Payroll Assistant/s with all related admin tasks within the required timescales
16. Maintain all filing systems to an acceptable standard
17. Ad Hoc duties – credit checking, presentations, reports
18. Reduce divisional complaints by ensuring the customer service provided to all clients and candidates is first class
19. All other ad hoc administration as required by the role

For the role you will need the below competencies:

Communication - the ability to communicate effectively both to internal & external customers, utilises the appropriate communication channels; listens effectively & can communicate clearly both verbally & in writing

Planning & Organising - Organises own time effectively and creates own work schedules. Prioritises and prepares in advance, anticipates and adjusts for problems. Can orchestrate multiple activities at any time whilst adhering to deadlines

Quality Driven & Detail Conscious - Provides a quality service to both internal and external customers. Maintains high professional standards and is concerned with detail and getting it right first time

Team Player - Fits in with the team. Develops effective and supportive relationships with colleagues: is considerate towards them and creates a sense of team spirit

This is a fantastic opportunity offering a negotiable salary. For more information or to start contact Neil Blackman on 0113 308 8025 or neil.blackman@search.co.uk