Admin Officer
- Throughout West Yorkshire
- Posted 1st Mar 2012
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Posted by:
Taskmaster - Leeds
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Salary:
£8.01ph
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Job Type:
Contract
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Reference:
RA
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Job Description
As the sole supplier to the Leeds Teaching Hospitals Trust for all their fixed term non medical staff, we are currently recruiting for an Admin Officer to work on a 6 months contract basis.
JOB DIMENSIONS
The postholder will be responsible for the provision of a full and effective administrative and clerical support service to the Applied Informatics and Care Care (AICC) research team and Psychosocial Oncology and Clinical Practice Research Group (POCPRG). He/she will also be responsible for inputting data onto the departmental database system and producing reports as required. The postholder will be expected to arrange and plan her/his own work on a day-to-day basis within the overall demands and priorities of the department.
PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY
- To provide a full clerical support service to the department including organising, sorting and filing documents and papers; dealing with incoming and outgoing paper and electronic post as required; photocopying, faxing and distributing information by post or email; typing letters and other documents
- To deal with communications and ad hoc enquiries from staff and service users, members of the public, and a wide range of external organisations and professionals. Receiving and relaying general verbal/written messages and responding by supplying straightforward information and guidance or referring to the relevant member of the department or other Trust staff as necessary.
- To provide administrative support for meetings as required e.g. organising meetings including checking access arrangements, booking rooms and refreshments, sign language and ethnic minority language interpreters as appropriate, organising travel arrangements, administering expense forms, liaising with members regarding dates, sending out notice of meetings, agendas and minutes.
- To attend and service meetings as required. This could include welcoming participants, organising refreshments and taking minutes and typing them up and circulating them after approval.
- To maintain and update mail-outs and labels for Trust and staff departments, advisory group members and voluntary and community organisations and organising electronic or paper mail-outs to such groups as required (typing, copying and posting etc.)
- To liaise with appropriate personnel to make appointments for the Head of Service/Management team and to maintain an appointments diary.
- To monitor stock levels and re-order stationery and office supplies as required, and non-stock items as necessary.
- To record departmental expenditure and petty cash requisitions, produce monthly updates and check against financial statements. Collect petty cash as necessary.
- To co-ordinate and keep records of staff leave, absences and attendance at mandatory fire training.
- To adhere to relevant Statutory Instruments and Trust policies and guidelines e.g. Data Protection, Health and Safety, Confidentiality and personnel policies and guidelines.
- To maintain and develop the department’s web site. (Training will be given)
- To contribute to the production of information for distribution across the Trust and to other relevant organisations.
- Use departmental database for recording appropriate information as requested and producing reports.
- Any other duties commensurate with the grade which may be required from time to time to ensure the effective running of the service.
If you believe that you have the correct skills set for the role, then do not hesitate to apply by using the online facility available.
Please note that; due to the amount of applications expected, only successful applicants will be contacted.
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